Benefits of using a Kanban board
A Kanban board makes it easier for teams of all sizes to effectively communicate on what work needs to be done and when. It also provides tools to measure, analyze, and continuously improve processes.
A Kanban tool is designed to help with:
Creating a visual model of work and workflow allows team members to observe the flow of work as it moves through their Kanban boards. This shared "picture" of work provides insight into work status and minimizes the time spent tracking down progress reports or sitting in status update meetings. Team members and stakeholders can quickly communicate high-value information in a way that is frictionless and transparent.
Limit work in progress
Limiting how much work is in process reduces the time it takes an item to travel through the steps you've identified in your Kanban board. Problems caused by task switching and the need to constantly reprioritize items can also be reduced.
Focus on the flow of work
Setting up work-in-process limits and developing team-driven policies allows optimization of the Kanban board to:
- Improve the smooth flow of work
- Collect metrics to analyze flow
- Get leading indicators of future problems
When bottlenecks arise, team members can easily identify when and where to target resolution.
Support a culture of continuous improvement
Once a team starts using a Kanban board, it becomes the cornerstone for a culture of continuous improvement.
Teams measure their effectiveness by tracking:
- Lead times
Experiments and analysis can change the system to improve the team's overall effectiveness. Through the analysis of flow, throughput and leadtimes, teams can determine ways to:
- Streamline or modify processes
- Remove waste
- Continuously improve day-to-day operations
Increase your efficiency
Kanban boards allow planning and tracking a multitude of work items and steps within and across a variety of teams. With work more visible, teams can effectively indicate work handoffs and support consistent delivery. When work is reprioritized to ensure that the focus is on delivering high value, it is visually communicated in the Kanban board, so individuals don't have to guess where to focus efforts. As waste is removed that is associated with miscommunication or misunderstandings, productivity increases and efficiency improves.
Implement continuous delivery
A Kanban board operates as a pull system that "pulls" work into process as capacity allows. In contrast to a push system, where work is "pushed" into process without regard to capacity, pull systems contribute to continuous delivery. By delivering smaller portions of a project continuously, without pre-determined time boxes, the team delivers incremental customer value more often and has more opportunity to synchronize future effort with the most recent business requirements.
Achieve lean process improvement
Teams can begin to understand possible areas for improvement by:
- Mapping existing processes in a Kanban board
- Managing the flow of work items within the process
- Evaluating the effectiveness of the process
Through the analysis of flow, throughput, and lead times, teams can determine ways to streamline or modify their processes, remove waste, and continuously improve day-to-day operations.
Optional: Kanban Pizza Game
If you want to understand what Kanban is and practice some Lean concepts in a safe environment outside of your daily work, then the Kanban Pizza Game is for you! We start our Kanban trainings with this game, in order to introduce the whole method and its principles and practices in one tight package. Software development teams and process development teams use this game to get acquainted with Kanban.
The game has been designed for a half-day workshop. It takes at least one hour at the bare minimum, if you rush through the principles and practices and don't wrap up much at the end. Two hours is enough to cover the theory adequately and allow for reflecting and summarizing.
Duration: 1 day, 8:30 am – 5:30 pm
Next date: On request
Price: CHF 980 per person, in-house prices on request
Language: German, English on request
Trainer: Christoph Adelmann
Oops! Something went wrong while submitting the form.